Some good ways to update your Chicago office into a paper-reduced and an eco-conscious office

In every office there is someone who is obsessed with the latest tech and the one in ours predicts that our office is going to become a paperless office, an office that is conscious of the environment so doesn't use paper. Whether this prophecy will come true is as of yet not clear but any office can cut back on paper and reap all of the benefits.

There are many reasons why a Chicago modern office shout make paper cut backs, firstly there is money to be saved, then there are obvious eco-benefits and also because paper is perhaps not the most secure way to store confidential information.

So if you are considering relocating to an office in Chicago then here are some top tips to make it a 21st century paperless office, supplied by office-suites.com.

1) Firstly, find out where the closer Chicago recycling facility is. Now that you are based in Chicago you need to know where all of the facilities are and how to get there from the office. You should also look into organising a collection service, because from your office it usually is a long drive to the recycling facility/plant.

2) Next, try and use emails rather than snail mail. Perhaps one of the most efficient ways to cut back on the amount of paper your office uses is to use office based computer messaging rather than traditional office letters and memos. This will not only reduce office costs but will also you will also make workers a lot more productive as they won't have to wander through the office delivering memos but instead can just click the button to send that email.

3) Newspapers, magazines and marketing materials can now all be received electronically, so there is no need to have paper copies. This is the case as this use of paper is perhaps one of the most, if not the most, wasteful and inefficient use of paper that there has ever been. What I mean by this is that 99 percent of the time papers and magazines just end up in the trash, so if that happens then you are just throwing money in the bin. And if you opt for the greener option of an electronic deliver you can make use of any article more easily than if you had a hard copy of them.

4) Use an office white board for making notes. Your staff will need somewhere to make notes and usually this is on a yellow post-it note but in a low paper office you could buy a whiteboard and use that instead. A whiteboard is reusable and is a great way to make handy little notes or to jot down reminders. All of this means that by using a whiteboard you will be able to reduce the amount of paper that is used in the office. So if you have just took out a lease on a Chicago office from office-suites.com, then go to the nearest stationary shop for a white board.

5) Also remember that reducing paper usage doesn't just mean stop using A4 paper. It also means using an electric heater to dry your hands rather than paper towels and by replacing paper throw away cups with real and reusable mugs. There is a limitless list of things that an office manager can do to reduce the offices use of paper, it might just be something simple like putting a paper bin in the corner of the office.

Some time ago one of our associated companies expanded and moved to a Chicago office and they used the change as an opportunity to turn the office into a paper-reduced office. In the end the company saved quite a lot of money as their staff really got behind the initiative and supporting the new guidelines.